Procurement Officer

Job Description

Job Description

Position Title: Procurement Officer

Reports To: Procurement Manager

Employment Type: Full-time

Working Days: Saturday to Thursday

Working Hours: 9:00 AM - 5:00 PM

Location: Erbil

Job Summary

The Procurement Officer is responsible for supporting procurement operations by ensuring accurate delivery follow-up, maintaining procurement records, and coordinating with warehouses and internal departments. This role focuses on execution, verification, and operational follow-up to ensure smooth procurement processes.

Main Responsibilities

Administrative & Coordination Duties

• Handle day-to-day procurement coordination activities

• Maintain organized records of purchase orders, deliveries, and documentation

• Coordinate with internal departments regarding procurement requests

• Support procurement tracking and reporting processes

Delivery & Warehouse Coordination

• Follow up on deliveries and verify accuracy of items received

• Ensure correct product codes, quantities, and pricing in Odoo

• Confirm receipt of goods in coordination with warehouses

• Monitor delivery timelines and resolve delays

Fleet & Logistics Support

• Coordinate with relevant teams for delivery logistics

• Support urgent purchasing and delivery requirements

• Assist in resolving logistical challenges related to procurement

Payments & Financial Coordination

• Follow up on supplier payments and related issues

• Track pending payments and coordinate with Finance

• Ensure all procurement documentation is complete for payment processing

Operational Support

• Support Admin in office-related procurement (stationery, equipment, etc.)

• Follow up on procurement of mobile phones, SIM cards, and laptops

• Assist in handling urgent operational procurement needs

Reporting

• Provide regular updates to the Procurement Manager regarding:

o Delivery status

o Payment follow-ups

o Procurement activities

o Operational challenges

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Supply Chain, or related field

• 1–3 years of experience in procurement or logistics

• Familiarity with ERP systems (preferably Odoo)

• Strong organizational and multitasking skills

• Good communication skills in Kurdish and English

Skills and Competencies

• Attention to detail

• Time management

• Coordination and communication

• Problem-solving

• Record-keeping and reporting

Working Conditions

• Full-time position

• Office and warehouse coordination as required

• Regular interaction with suppliers and internal teams

• Ability to handle urgent procurement matters