Fleet Officer
Job Description
Job Description
Position Title: Fleet Officer (Duhok Operations)
Reports To: Fleet Manager
Employment Type: Full-time
Working Days: Saturday to Thursday
Working Hours: 9:00 AM – 5:00 PM
Location: Duhok
Position Overview
The Fleet Officer is responsible for supporting the daily fleet operations in Duhok under the supervision of the Fleet Manager. The role ensures smooth vehicle operations, supports maintenance coordination, monitors drivers and vehicle usage, and assists in implementing fleet policies at site level. The Fleet Officer acts as the operational focal point for all fleet-related activities in Duhok, ensuring efficiency, compliance, and timely reporting to the Fleet Manager.
Key Responsibilities
• Execute daily fleet operations within the Duhok area in coordination with the Fleet Manager.
• Monitor vehicle movements, allocation, and availability for assigned projects and departments.
• Coordinate and follow up on vehicle maintenance, servicing, and repair activities with workshops.
• Ensure vehicles are kept in good condition and report any issues immediately to the Fleet Manager.
• Track and report fuel consumption and vehicle usage data on a daily/weekly basis.
• Support GPS tracking monitoring and report any violations or misuse of vehicles.
• Assist in handling vehicle accidents and incidents, including documentation and initial reporting.
• Follow up on traffic fines, vehicle documents, and renewals in coordination with relevant authorities.
• Ensure drivers comply with company policies, traffic laws, and safety procedures.
• Conduct routine field inspections of vehicles and driver behavior.
• Maintain accurate fleet records at site level (mileage, maintenance logs, usage sheets).
• Coordinate vehicle assignment requests from site teams and ensure proper scheduling.
• Support implementation of fleet safety and awareness instructions issued by management.
• Report operational challenges, risks, and fleet performance updates to the Fleet Manager.
• Assist in identifying vehicles that require replacement, repair, or removal from service.
• Act as the main contact point for drivers in Duhok for daily operational issues.
• Work on-site to personally oversee vehicle inspections, maintenance, and repairs, including attending in person whenever required by the nature of the task.
Qualifications and Requirements
• Diploma or Bachelor’s degree in Business Administration, Logistics, Engineering, or related field (preferred).
• Minimum 1–2 years of experience in fleet operations, logistics, or transport support roles.
• Basic understanding of vehicle maintenance and operational fleet control.
• Familiarity with GPS tracking systems is an advantage.
• Knowledge of traffic laws in Kurdistan Region / Iraq is preferred.
• Strong organizational and reporting skills.
• Ability to work in field conditions and manage daily operational issues.
• Proficient in MS Office (Excel, Word).
• Good communication skills in Kurdish; English or Arabic is an advantage.
• Valid driving license is required.
Skills and Competencies
• Operational coordination and follow-up
• Attention to detail
• Communication and reporting
• Problem-solving at field level
• Time management
• Discipline and compliance enforcement
• Team coordination with drivers and technicians
Working Conditions
• Field-based role in Duhok operations.
• Requires frequent movement between sites, workshops, and vehicle locations.
• May require response to emergencies, accidents, or breakdowns outside working hours.
• Works closely with drivers, technicians, and site supervisors.
Performance Indicators (KPIs)
• Vehicle availability in Duhok operations
• Timely reporting of incidents and maintenance needs
• Driver compliance with fleet policies
• Accuracy of daily fleet logs and reports
• Response time to operational issues
• Reduction of misuse, delays, and avoidable vehicle downtime